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Document Control Specialist

Position Responsibilities
IPS is looking for a talented Document Control Specialist (concentration on contract administration) to work at a client site in Swiftwater, PA.
The Document Control Specialist manages the storage and transmission of project documents produced by IPS, clients, vendors, subcontractors, and consultants. This will include coordinating the flow of technical documents including engineering drawings, specifications, calculations, reports, submittals, contracts and purchase orders. Contract administration duties will include preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase or sale of goods or services such as equipment, materials, supplies, or products.
Job Duties and Responsibilities
Ensure compliance with corporate document conventions, including numbering and approvals.
Ensure compliance with project-specific document conventions, including numbering, approvals, distribution lists and quality assurance requirements.
Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services.
Work with Project Managers to establish document distribution plans for each assigned project.
Maintain document distribution systems and schedules for assigned projects based on client, project, and contractor requirements. Expedites review, approval, and distribution of supplier and internally produced project documents. Track authorizations and correspondence.
Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications and payment schedules.
Establish and maintain paper and electronic files for assigned project in accordance with corporate requirements.
Establish and maintain electronic indices of project documents and generate reports that meet project requirements.
Support preparation of transmittals of engineering and procurement documents.
Provide contract summaries and ensure contract execution in accordance with company policy.
Arrange catalog, package, long-term storage, and disposal of project documents at time of project closeout and perform closing activities as needed.
As required and requested by project and design managers, attend project coordination meetings and provide status updates of engineering documents, procurement documents, and submittals.
Prepare and disseminate information to appropriate employees regarding contract status' and facilitate contractor meetings.
Special projects as assigned.
Qualifications & Requirements
A minimum of 5 years of document control experience in the Architecture / Engineering / Construction industry (A/E/C).
Proven work experience using File Sharing sites for document posting, uploading, downloading, and manipulation (SharePoint, FTP, etc.).
Company Overview
IPS-Integrated Project Services is a global leader in developing innovative and cost effective solutions for the engineering, construction, commissioning and qualification of complex pharmaceutical and biotech research and manufacturing facilities. With technical expertise spanning R&D to pilot-scale to large-scale production, our team specializes in the technology, trends and regulatory environment to successfully deliver capital projects and improve operations. For over twenty years, we have applied unique LEAN methodologies throughout the project life cycle, continually finding ways to do things better and more efficiently, delivering higher quality and controlling costs. Headquartered in Blue Bell, PA, IPS is a multi-national company with over 700 professionals and offices in California, Indiana, Massachusetts, New Jersey, North Carolina, Sao Paulo, Brazil and four locations in India. Visit our website at www.ipsdb.com.
Specialties
Architectural Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program Management, Operations/Logistics Strategy and Planning, EPCMV
IPS is an equal opportunity, affirmative action employer of protected veterans (M/F/D/V).
Attention Search Firms / Third Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via-email, the Internet or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.


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